EVENTS T&C’S
1. Bookings & Payments
All event bookings must be arranged and approved by Seven Studios in advance.
Bookings are confirmed only once deposit has been received and the booking has been approved.
Event hire is charged at the agreed rate, as stated on your invoice.
A £150 refundable security deposit is required for all event bookings.
The security deposit will be refunded following the event, provided the studio is left in satisfactory condition, no damage has occurred and all hire conditions have been met.
Seven Studios reserves the right to decline bookings that are unsuitable for the premises.
2. Rescheduling & Cancellations
Events may be rescheduled if at least 48 hours’ notice is provided, subject to availability and approval.
Rescheduling requests made with less than 48 hours’ notice will not normally be accepted, and the booking fee will be forfeited.
If an event is cancelled by the Hirer, the security deposit will be returned, less any lawful deductions or charges properly due.
If Seven Studios is unable to provide the booked venue, a suitable alternative date or refund will be offered, as appropriate.
3. Arrival, Setup & Event Timings
The hire period begins and ends strictly at the times stated on the booking confirmation.
All setup, decorating, catering preparation, event activities, cleaning and clearing away must take place within the booked hours.
Access to the studio will not be permitted before the agreed start time.
The studio must be completely vacated by the scheduled finish time.
Late departures will incur an additional charge of £25 per 30 minutes, where applicable.
Additional hire time must be requested and approved in advance and is subject to availability.
4. Event Use & Restrictions
The studio may only be used for the event type agreed at the time of booking.
Events must be approved in advance, including the nature of the event and expected number of guests.
The number of attendees must not exceed the maximum capacity agreed by Seven Studios.
The Hirer is responsible for ensuring all guests comply with these Terms & Conditions.
Smoking, vaping, illegal substances and open flames, including candles, are strictly prohibited.
No nails, screws, pins, adhesives or decorations that could damage the walls, floors, furniture or fixtures may be used without prior written approval.
Seven Studios reserves the right to stop any activity considered dangerous, inappropriate or damaging to the premises.
5. Food, Drinks & Catering
Food and drinks are permitted for approved events.
The Hirer is responsible for arranging, supervising and clearing away all catering.
All food waste, packaging, disposable plates, cups and other rubbish must be removed after the event.
Any food or drink spillages must be cleaned immediately.
The Hirer is responsible for any stains or damage caused by food, drinks or catering equipment.
Cooking equipment, naked flames and other equipment presenting a fire risk must not be used without prior approval.
6. Decorations, Furniture & Equipment
Decorations must be approved in advance and must not cause damage to the premises.
Confetti, glitter, powder, paint, smoke machines and similar materials are not permitted without prior written approval.
Furniture may be rearranged where permitted but must be returned to its original position before departure.
All studio props, lighting and equipment must be handled carefully.
Any damage, breakage or missing items may be charged to the Hirer at the reasonable cost of repair or replacement.
7. Cleaning & Security Deposit
The studio must be returned in the same general condition in which it was provided.
All decorations, food, rubbish and personal belongings must be removed before the hire period ends.
A £40 additional cleaning fee may apply where the studio is left in an excessively untidy or unclean condition requiring additional cleaning.
Additional reasonable charges may apply for damage, excessive cleaning, missing items or other losses caused by a breach of these Terms & Conditions.
Seven Studios may deduct properly evidenced charges from the £150 security deposit and will provide details of any deductions.
If the cost of damage exceeds the security deposit, the Hirer remains responsible for any additional reasonable costs.
Any remaining deposit balance will be returned following inspection of the premises.
8. Guest Conduct & Safety
The Hirer is responsible for the behaviour, safety and supervision of all attendees.
Children must be supervised by a responsible adult at all times.
Fire exits, entrances, stairways and access routes must remain clear throughout the event.
Aggressive, threatening, abusive or unsafe behaviour will not be tolerated.
Seven Studios reserves the right to terminate an event immediately where there is a serious safety risk, unlawful activity or significant breach of these Terms & Conditions.
Any refund following early termination will be considered in accordance with the circumstances and applicable law.
9. Liability & Insurance
The Hirer is responsible for the event, including the conduct of guests, contractors, caterers and other third parties they invite onto the premises.
Seven Studios is not responsible for personal belongings left unattended or lost during an event, except where legally liable.
The Hirer will be responsible for damage to the premises, furniture or equipment caused by themselves or their attendees, subject to applicable law.
The Hirer must ensure that any activities and equipment used during the event are safe and appropriate.
Where necessary, the Hirer is responsible for obtaining suitable Public Liability Insurance.
Nothing in these Terms & Conditions excludes or limits liability for death or personal injury caused by negligence, fraud or any other liability that cannot legally be excluded.
10. Social Media & Advertising
The Seven Studios name, branding or logo must not be used in paid advertising, promotional materials or event marketing without prior written consent.
Hirers may identify Seven Studios as the event venue, provided the information is accurate and does not suggest sponsorship or endorsement without approval.
11. Acceptance of Terms
By confirming an event booking and making payment, the Hirer acknowledges that they have read, understood and agreed to these Terms & Conditions.
The person or organisation named on the invoice is considered the Hirer and is responsible for ensuring these terms are followed throughout the event.
12. Applicable Law
These Terms & Conditions are governed by the laws of England and Wales. Nothing in these terms affects any statutory rights that cannot legally be excluded.
SEVEN STUDIOS
141 Rocky Lane, Birmingham, B7 5ES
Instagram: @sevenstudios.uk